Call for Application
Internal Screening
External Screening
CSMC Evaluation
Project Onboarding
Execution Monitoring
PMMC Monitoring
Project Closure
Workflow Data Table - 8 Layer Overview
| Layer | Agent | Process | State Transition | Human Gate | Committee | Annexures |
|---|---|---|---|---|---|---|
| L1 | IntakeAgent | Call for Application | Draft → Submitted | Manual verification | CRiEYA Coordinators | A |
| L2 | ScreeningAgent | Internal Screening | Submitted → Internally Screened | Committee signatures | Internal Screening Committee | B,C,D |
| L3 | ExternalReviewAgent | External Screening | Internally Screened → Externally Reviewed | Expert panel approval | External Expert Panel | E,F |
| L4 | FundingEvaluationAgent | CSMC Evaluation | Externally Reviewed → Funding Approved | CSMC dual sign-off | CSMC | G,H |
| L5 | OnboardingAgent | Project Onboarding | Funding Approved → Onboarded | Access confirmation | CRiEYA Team | I |
| L6 | ExecutionMonitoringAgent | Execution Monitoring | Onboarded → In Execution | PMMC preparation | Coordinators | J |
| L7 | MentoringAgent | PMMC Monitoring | In Execution → PMMC Reviewed | PMMC decisions | PMMC | Review Records |
| L8 | ClosureAgent | Project Closure | PMMC Reviewed → Closed/Handover | Closure approval | PMMC + AIC | Utilization Certificate |
Frontend
React/Tailwind SPA
API Gateway & Auth
OAuth/JWT, Rate Limiting
Orchestrator
Rules Engine & Workflow
Communication Agent
Email Automation + Notification System
Vector DB
RAG Knowledge Base
SQL Database
Relational Data Storage
Safety Agent
Security & Compliance
Analytics Agent
Performance Monitoring
Communication Flow
Unified status-and-guidance layer across CRiEYA's 8-layer workflow with human gates and dual sign-off for sensitive actions.
Summary
Communication flow synthesizes accurate, concise updates across L1–L8, showing current state, pending human gates, and next-step proposals without executing irreversible actions.
Portals: Connects committees and student teams via Public Portal, Private Dashboard, and Admin Portal with messages grounded in annexures and signed audit entries.
Core Capabilities
Canonical State Aggregation
Aggregates canonical state from orchestrator and all agents to present correct layer, current state, last signed decision, and pending sign-offs.
Requirements Explanation
Explains exact next requirements using per-layer acceptance checklists and annexure references C, D, F, G, H, I, J.
Dual Sign-off Control
Labels every recommendation as a proposal and enforces dual sign-off for funding, tranche releases, IPR, and closure.
Compliance & Privacy
Masks PII and cites only artifact and audit IDs to keep communications compliant and auditable.
Normalized Outputs
Normalizes outputs for UI and API delivery with clear cards, trace IDs, and source references.
Financial Transparency
Surfaces sanction order and tranche status through linked annexures for transparent financial communications.
Key Advantages
Usage by Role
Committees & Coordinators
View current layer, verify pending signatures, and route sanction or tranche proposals for approval with proper annexure linkage.
Student Teams
Understand status, required documents, upcoming reviews, and mentor-linked actions via the Private Dashboard.
Admin Staff
Align messages across portals and archive communications against annexures and audit events for traceability.
System Connections
Institution Teams
Admin Portal integration for screening, expert coordination, funding evaluation, PMMC cycles, and closure execution.
Students
Public Portal and Private Dashboard for submission, status, document uploads, and mentor interactions.
Evidence & Audit
Annexure artifacts and signed audit logs ensure every communication traces to an official record.